Project management is overwhelming because there are so many moving parts. You have to constantly communicate with team members and stakeholders. You need to stay on top of deadlines and deliverable, paperwork, documentation, status updates, and changes. But does project management need to be so stressful?
Asana and Monday.com are the top software systems in the project management space, and they provide the latest in automation and team-based project management to help relieve some of the pressure.
Our goal is to help you determine if Monday or Asana will work best for your use case. So here’s a head-to-head of Asana vs Monday.com. In the spirit of fairness and friendly competition, we’ll use a point system to help determine the winner.
Table of Contents
- User Interface
- Task Management
- PM Workflow
- Customer Service
- Features & Benefits
- Best Alternatives
- The Winner is…
Asana vs Monday.com User Interface
An important concern for most new users is how it looks and how easy the software is to use. Asana and Monday.com are are geared toward providing the best in user experience, and their dashboards reflect this commitment.
Asana is known for its sleek, modern, and easy-to-use interface. Though intimidating at first with its sheer amount of functionality, Asana provides a color-coded responsive design that is attractive and fun to work with.
No matter the workflow you use, it all looks good and has a straightforward feel. There is a learning curve associated with Asana, and this can make it a process to get new team members up to speed, which may lead to a subpar user experience.
Asana’s home page offers four tabs for lists, timeline view, calendar, and conversations. The entire application is responsive and scales down to smaller devices well.
Monday.com also provides a sleek, modern, and easy-to-use interface. Monday.com focuses a bit more on color-coding to help with task management, but otherwise, the two interfaces are similar and intuitive.
Monday.com’s dashboard features a menu on the left side of your screen and allows you to organize tasks, to-do’s, and team assignments. The user interface is responsive and translates well to smaller form factors and mobile devices.
One note is that Monday.com might be easier for new team members to get acclimated to because it has less of a learning curve and there’s less customization. With more convention, it’s an easier platform to jump into and make work for you.
Asana – 0, Monday.com – 1
Of the two, Monday.com takes this point. With the user interfaces being similar, the easier-to-use Monday.com takes the cake here with a design that’s more straightforward, and a user experience more geared toward productivity from the start.
Asana vs Monday.com Task Management
Managing tasks is a staple of each of these solutions. With slight differences in philosophies, you’ll want to look hard at your use case to see which is a better match.
Asana approaches task management by allowing you to create tasks and assign them to team members as needed. You can take these tasks and create dependencies to chain them together. You can also include attachments and maximize collaboration using @ tags. Notifications for the @ tags are sent to their respective users so they’re aware of the latest project changes.
Tasks can be seen on the home page in Asana, with color-coding that’s easy to see whether tasks are due or progress has been updated.
Monday.com follows a similar path but labels tasks as “pulses”. While similar, “pulses” aren’t presented as cards, and this changes the way tasks are viewed by default. Similar to tasks in Asana, each “pulse” may be assigned to a team member, given dependencies, and check for a quick overview.
Task management is similar on these two platforms, but the customization available with Asana might appeal to some. The difference is minor but could be a determining factor based on your use case.
Asana – 1, Monday.com – 2
Asana and Monday.com tie in the task management category. Both offer comprehensive solutions for task management.
Project Management Workflow
The perfect high-level overview, or in-depth dive, workflow management allows for a visual overview of projects.
Asana focuses workflow management in sections called “views”. There are several options to choose from here, which makes it easy to find a “view” that works best for your project management style. Whether it’s Gantt charts, Kanban boards, or calendars, you’ll find just about everything in Asana’s workflow management.
Asana doesn’t bog you down here and helps keep things on track by providing access to task dependencies within views. The drag-and-drop feature updates any dependent tasks as you make changes.
Monday.com has similar workflow management features, but doesn’t require jumping between panes and new windows to accomplish the same things. The interface also provides a quick overview of task progress so you can see how each task is moving along.
If you have several ongoing projects, the convenience of having quick overviews for each task can’t be overstated.
Asana – 1, Monday.com – 3
Monday.com wins in this category. There’s an advantage to the ease of use in managing multiple projects at once, translating into easier use.
Asana vs Monday.com Integrations
With 200+ integrations from some of the most popular software platforms, there’s a good chance Asana will fit into your tech stack well. Dropbox, Zapier, Slack, GitHub, and Mailchimp are some examples of what Asana integrates with out of the box.
The biggest benefit to Asana’s integrations is that many of them make up for Asana’s lack of certain project management features. A quick example is the use of Dossier to translate chats, emails, and other methods of communication into tasks in Asana. This integration works with Outlook, Gmail, and Slack.
Monday.com has around 40 integrations and offers API access to build out additional integrations as needed. Their most popular built-in integrations include:
- MS Teams
- Google Drive
Monday’s open API for data sharing goes a long way in providing customizability in integrations.
Asana – 2, Monday.com – 3
This is a tough one, but the point goes to Asana. With many more integrations available, chances are you’ll find what you need and won’t have to build out your own. While an open API is great, building out a customized solution will take time away from your development team and cost money.
Both providers leverage YouTube to provide user tutorials that help with initial questions, setup, and usage. Also helpful when you don’t have time to reach out for quick questions or feedback. If YouTube doesn’t have the answer, each solution provides documentation on their sites that answer FAQs, provides guides, and articles to support your familiarization with each software.
Asana provides customer support through instant chat support 24/7. And while they don’t provide phone numbers or emails initially, their chat is responsive and quick to help get users unstuck.
Monday.com provides a bit more upfront, with great customer support across all of their plans. You’ll have access to 24/7 support through phone, email, and social media channels. Enterprise plans get priority support, but you’re covered nonetheless.
Monday.com also offers daily webinars to get walkthroughs of specific features within their software. These are free and offered for every level of experience with Monday.com and project management software at large.
Asana – 2, Monday.com – 4
The point here goes to Monday.com. With great daily resources, and access to phone, email and social media support, 24/7, you’re bound to get the help you need, even before you get to a point where you need to reach out.
Asana vs Monday.com Pricing
Pricing for each varies depending on the number of users who need access to the platform.
Asana offers a free version with limited features for up to 15 users. You won’t have access to more advanced views, but you’ll get Kanban boards and great project management software that will elevate your process. If you’re a small team or solo act, the Asana free version will set you up for success.
|Plan||Features||Price (per user)|
|Basic||Unlimited tasks and projects for up to 15 users||Free|
|Advanced||Additional project views and automated workflows||$13.49 per month|
|Business||Advanced workflows, reporting, and personalized support||$30.49 per month|
Monday.com offers a free individual plan with limited features, but doesn’t offer this plan for more than two users. The moment you need access for a third team member, you’ll have to up your subscription to a paid plan. With the free plan, you’ll have unlimited boards, access to over 200 templates, and unlimited usage.
|Plan||Features||Pricing (per user)|
|Individual||Tools to keep track of work for up to two people.||Free|
|Basic||Team tasks and simple projects||$8 per month|
|Standard||Visualization tools and automated tasks||$10 seat per month|
|Pro||Analytical tools and automated tasks||$16 seat per month|
|Enterprise||Enterprise-grade automations and unlimited support||Request Quote|
It’s also important to note that Monday.com offers pricing in a minimum block of 5 users.
Asana – 3, Monday.com – 5
Pricing is a tie. Asana offers more features in their free version, but their paid tiers can be a little more pricey than Monday.com.
Project Management Features & Benefits
Asana and Monday.com are closely matched in feature set. The chart below is a quick breakdown of the most notable project management features between the two options.
|Time Tracking||Requires Integration|
|Responsive Mobile App|
Asana – 4, Monday.com – 6
Features are a tie as well. While Asana doesn’t offer time tracking natively, there are many integrations that allow you to track and estimate time.
Best Project Management Alternatives
As with any solution, there are many alternatives to consider. From those looking for a simple, straightforward option to those looking for a comprehensive solution that replaces the entire stack, here are a few of the best alternatives for your project management needs.
A great option for those looking for bang for their buck. ClickUp is a great alternative that is feature-packed. This solution is offered as a complete and comprehensive replacement for your current system. A so-called “Work OS”, it’s a solution that offers limitless possibilities for those looking to change their process in its entirety.
The biggest benefit to using ClickUp is that its free plan provides an impressive feature set. Upgrade to the lowest paid plan and enjoy unlimited storage, integrations, dashboards, and unlimited usage.
The next paid plan upgrade includes great enterprise features including SSO, customer export, and private views for more control over what users may interact with.
Zoho is huge and has had tremendous growth across the globe. Zoho is huge and their app reflects some of this philosophy. As with many Zoho solutions, there might be a bit of complexity and a learning curve. As a true, affordable solution to more expensive project management software, this might be easy to overlook.
Zoho Projects provides a great base for team-based project management and makes chat, email, budget tracking, and meetings all a possibility through their app. As a more robust solution, you’re getting more than just project management, and all the complexity that goes with it.
Great project management software that uses a kanban board as the primary organization method. Trello does away with a lot of the more advanced features geared toward larger teams and provides a straightforward way to track tasks.
Trello is often celebrated as the go-to project management software for freelancers and smaller teams. A great option for those looking for a convention-specific solution, the linear workflow helps streamline complexity and keep track of every task.
Asana vs Monday.com: The Winner is…
With a straightforward User Interface, easier learning curve, more accessible support, and high-level overviews that provide more accessible information, you can’t go wrong. Our only real gripes are with the lower number of integrations (which won’t affect most users) and that the pricing is based on a minimum of 5 users.
Final Thoughts on Monday.com vs Asana
Asana is great for those looking for a little more customizability in their project management software. While the learning curve is steep, Asana is a solution that is extensible and that’ll grow with your team. You’ll find that Asana will adapt to your use case more easily and small teams will love the 15 seat option for the free plan. The Asana UI is slick and provides great variety in feature sets and powerful integrations.
Monday.com is easier to use in most cases. With convention as a priority, you’ll know what you’re getting, and learn how to get going more quickly. There’s plenty of power under the hood and an open API allows you to use data streams in creative ways in your organization. For those looking for a quick, easy-to-use solution with great customer support, you can’t beat Monday.com.
Still Can’t Decide?
You can’t go wrong with either option. The most important consideration is your use case and your specific needs. The best advice is to take advantage of each free version to see if there’s one you prefer over the other.
Each has slightly nuanced approaches to solving the same problems, but you might like one UI over the other or prefer looking at “pulses” vs tasks. These solutions are both great and will set you up for efficient project management and help level your game up. Saving time, and getting more done are just some of the benefits inherent to Asana and Monday.com.
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